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How Can the Right
IFM Partner Help Your Food and Beverage Business Grow?

Assess your current Integrated Facilities Management strategy and find opportunities for improvement, so your team can focus on strategies to increase production, identify efficiencies and drive savings.

February 17, 2020

Food and beverage companies operate in a challenging environment. Increased cost pressure, production targets and rigorous food safety requirements are top of mind — your facilities shouldn’t be.

Priorities like production uptime, an efficient logistics operation, hiring and managing employees and creating innovative new products are critical to success. With all these competing priorities, partnering with an Integrated Facilities Management (IFM) provider lays the groundwork for continued success in a safe, fully functional facility that supports every other activity in your operation.

To assess your current IFM strategy and find opportunities for improvement, answer these seven questions.

1. What value comes from preventive maintenance?

Preventive maintenance not only reduces downtime, but it also extends the life of assets throughout the facility and prevents problems from escalating. If a minor problem intensifies into a facility shutdown, it could cost you thousands of dollars or more per hour of the shutdown.

2. How can we increase our output and efficiency while still being compliant?

Your in-house maintenance team’s primary focus is to support production and safe work programs. If they are busy dealing with emergency repairs on equipment like sprinklers, backflow preventers and eyewash stations, this puts your employees and operations at risk of associated regulatory citations.

An IFM partner removes the burden of general building maintenance, cleaning, security, groundskeeping, pest control, parking and other aspects of managing your facility — allowing you to increase output and efficiency. Your IFM partner supports safe and compliant operations by following all safety programs, ensuring that protective items for workers are stocked, supplying and maintaining first aid stations and maintaining safety training records of all employees.

When facilities are safe, compliant and well-maintained by an IFM partner, your team can focus on strategies to increase production, identify efficiencies and drive savings.

3. Are we using technology in the best way to achieve our goals?

As businesses grow, their technology stack can get unwieldy. Are multiple systems holding your business back? First, assess your computerized maintenance management systems (CMMS). If you have multiple CMMS, it may be time to consolidate to one system to reduce complexity and costs.

Consolidating to a single CMMS, such as JLL-owned Corrigo, will enhance your ability to manage lifecycle assets, review work order history, run reports and dispatch work orders. A CMMS with mobile technology can assign pre-loaded preventive maintenance assignments, access asset manuals and maintenance instruction, track vendors via GPS, provide maintenance and repair history and update work order status as jobs are completed.

4. How do we make sure our decisions are based on hard data?

Many companies struggle with getting visibility into their data. Enterprise systems often roll up costs, so it’s hard to tease out which costs are from parts and labor. It can be even harder to get data from facilities spend. Hard data on the facilities themselves can come from spending reports and work orders, but those may not tell the whole story. Data can also come from monitoring technology, like infrared scans, machinery data, or drones — but many companies don’t have this technology. And if they do, it’s difficult to bring the data together from siloed systems to do advanced analyses.

If you’re struggling to get the data you need to make decisions, an experienced IFM partner will help you find the right tools and people to get the information you need to reach your business goals.

5. How can effective capital planning lower costs?

Most food and beverage companies have internal engineering resources, but department size varies and staff may not be able to handle all the projects that need to be addressed. Companies may also struggle with allocating the necessary capital for new equipment or expanding operations.

Effective capital planning begins with a review of all assets to evaluate whether those assets will be able to support your long-term goals. A partner with deep industry knowledge can determine, for example, if it’s possible to extend the lifespan of older facilities equipment through regular maintenance and sufficient inventory of spare parts.

6. How can we make our production facilities more sustainable?

There are many paths a food and beverage company can take to become more sustainable, from raw materials sourcing to encouraging sustainable behaviors by employees, like carpooling and recycling.

To create a more sustainable facility, begin with a few key goals. For example, if your company wants to reach a zero-carbon emissions goal, it requires reviewing options for how your facilities use electricity, how products are shipped and the use of alternative energy sources.

These are lofty goals, but an IFM partner can take the lead. It will audit your gas, electric and water consumption, find projects to reduce waste and carbon emissions, locate rebates or incentives for reducing energy or using alternative sources and introduce technology to help achieve your sustainability goals.

7. What are the key considerations for choosing an IFM partner?

An IFM partner should offer services beyond maintenance: They’ll improve your facilities by using data and technology to better manage energy, employee experiences and equipment lifecycles. Your partner should also be able to offer a reduction in facility spend and increased service quality, allowing you to consolidate vendors, streamline facilities operations and reduce risk.

When researching IFM partners, consider the services they provide, their years in service, what other clients say about them and if they have experts with deep knowledge of your industry. Discuss your growth strategies and business objectives to learn if they can help your company meet its goals. Ask them how they envision technology helping you become more sustainable, profitable and efficient.

As you narrow the field, have them meet with core people on your team, such as your current maintenance lead and budget owners. The right partner will be an extension of your facilities team, not just someone you call when there’s a problem.

JLL understands its clients’ needs for food safety and quality and we’ve spent more time working with clients in regulated industries than any other real estate service provider. We have the experience and depth of capabilities to supply the resources you need to meet your operational and financial goals — and a dedicated food and beverage platform to help you gain a competitive edge in the market.

Contact JLL to learn how our food and beverage expertise will help you grow your business.

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